For Event Organisers
August 19th, 2013
Volunteers come from all walks of life and are ready to lend a hand for a good cause.
Are you a not-for-profit organisation and holding an event or are you involved in a not-for-profit fundraising event? Members of The Centre for Volunteering can advertise their event and their request for volunteers through the Volunteer Referral Service and on the online volunteer portals for free! Complete our online job advertisement form making sure to include the details of your event, how many volunteers you need and what they will be doing.
Juliana Collins, Community Volunteer Coordinator, Manly Council wrote…
“Thank you so much for your support in assisting me with volunteers for our Manly Jazz Festival – I can’t express how appreciative I am!!! We had such a fantastic result with some amazing volunteers assisting us. We had a total of 38 volunteers during the 3 day event and 13 of these were Event Volunteers from Volunteering NSW, with many other enquiries that we simply could not fit on the roster!!!! It was an amazing outcome. We will definitely use your Event Database again, especially for such large scale events. It was useful having volunteers who have been exposed to the event environment before. Our events team provided fantastic feedback, even stating we had the best bunch of volunteers this year EVER.”
Historic House Trust wrote of our event matching service…
“… our volunteer target for this event has been reached. I would particularly like to thank [The Centre’s Events Team] for their assistance. We received an outstanding response once the email was sent out from The Centre for Volunteering and I attribute our rapid success in achieving our recruitment goal to the use of this service.”
If you are not a member of The Centre for Volunteering find out how you can become a member today.
When organising an event, there are some vital things to keep in mind when involving volunteers.
To help organisers plan their engagement of volunteers, here are some of the roles volunteers can fill during major events:
Some issues you should inform volunteers about include:
Remember, volunteers are there to help and if something is promised, the event organiser should honour that promise and deliver.
It is mandatory for organisations to possess insurance that protects volunteers from risk at events. You should be familiar with all the clauses of the policy and provide details to your volunteers early on. The Centre for Volunteering will request this be confirmed before advertising your need for volunteers on our website.
When volunteers participate in an event they become part of your workforce, just as paid employees are. Notwithstanding insurance, proper health and safety practices should be in place to minimise the risk to volunteers, paid staff and spectators.
Listed below are some of the types of insurance needed:
Organisers should seek professional advice in determining specific policies to cover the above.