Understand how honorariums and reimbursements apply for volunteers and the organisations employing them.
Honorariums, reimbursements and allowances
This page sets out the views of the Commissioner of Taxation on how honorariums and reimbursements apply to PAYG withholdings for volunteers and the organisations employing them.
The advice given is not legally binding on the Commissioner of Taxation. Although this opinion is not legally binding on the Commissioner, it is Tax Office policy to stand by the advice given unless there is a change in the law, the factual situation changes, or the opinion is shown to be incorrect following a decision of a court or the Administrative Appeals Tribunal. The advice is given subject to this necessary qualification.
The Australian Taxation Office (ATO) guidelines on honorariums are as follows.
What is an honorarium?
An honorarium can describe:
- an honorary reward for voluntary services
- a fee for professional services voluntarily rendered.
An honorarium may be paid in money or as property.
Is an honorarium assessable income? Whether an honorarium is assessable income in the hands of a volunteer depends on the nature of the payment and the recipient’s circumstances. Honorary rewards for voluntary services are not assessable as income and related expenses are not deductible.
How much is too much for an honorarium?
The amount of an honorarium is not a conclusive factor in deciding whether it is assessable income. To determine how a particular honorarium is treated for income tax purposes, the full facts surrounding both the payment and the recipient must be considered.
What is a reimbursement?
A payment is a reimbursement for tax purposes where it is a precise compensation, in part or full, for an expense already incurred, even if the expense has not yet been paid. A payment is more likely to be a reimbursement where the recipient is required to substantiate expenses and/or refund unexpended amounts.
In general, the payer considers the expense to be their own and the recipient incurs the expenditure on behalf of the payer. The recipient may be reimbursed for all or part of the expense.
Is a reimbursement assessable income?
If an organisation reimburses a volunteer for using a personal asset or incurring expenses on its behalf, the reimbursement will not be assessable income of the volunteer, provided:
- the payment does no more than reimburse the volunteer for expenses actually incurred
- the payment is not for a supply made in the course of an enterprise of the volunteer.
What is an allowance?A payment is an allowance when it is a definite, predetermined amount to cover an estimated expense. It is paid even if the recipient does not spend the full amount.
Is an allowance assessable income? Whether an allowance is assessable income of the volunteer depends on the facts surrounding the payment and the relationship between the individual and the organisation.
If a volunteer receives an allowance with no regard to actual expenses and there is no requirement to repay unspent monies, the allowance may be treated as assessable income.
For more information please visit the Australian Taxation Office Website
DISCLAIMER: The material provided in the resources contained herein provides general information only and it is not intended to be a substitute for particularised legal or other professional advice and while The Centre makes reasonable efforts to make sure that the information on this website is up-to-date and accurate it cannot guarantee the accuracy, reliability, completeness or suitability of the information. You should rely on your own inquiries in relation to any specific matter.